Call for Papers

Presentation Categories

Delegates may submit abstracts under the following formats:
• Symposium – 30 minutes A thematically linked session with 2–3 short presentations on a common theme, coordinated by a chair/lead presenter.
• Paper Presentation – 10 minutes (including Q&A) Individual empirical, theoretical, conceptual, review, or practice-based papers.
• Oral Poster Presentation – 7 minutes Short, focused presentations based on poster work (including student projects, pilot data, case studies, or conceptual models).
Each format encourages integration of Vedic/IKS perspectives with contemporary scientific and professional practice.

Abstract Submission – Process

All abstracts must be submitted online only.
1. Prepare your abstract as per the guidelines below.
2. Submit online via the ICVMCS portal:
o Visit www.icvmcs.in and click on “Abstract Submission”, or
o Use the direct portal link: https://forms.gle/eDkekNs4C8mt3Xen9
After submission, an acknowledgement email will be sent to the presenting author. All communication regarding review decisions and further instructions will also be sent to the presenting author’s email.

Abstract Preparation Guidelines

1. Length, Format & Style
• Word limit: Maximum 250 words
• File type: Word document (.doc / .docx)
• Page size & spacing: A4, double-spaced (2.0)
• Style: APA 7 (for any references/citations, if used)
• Languages accepted:
o Sanskrit
o Hindi
o English
You may be asked to paste the abstract text into the form and also upload the Word file.

2. Required Abstract Structure
Each abstract must clearly include:
1. Title of the paper / presentation
2. Author details
o Full names of all authors (in order)
o Institutional affiliation(s)
o Email ID of the presenting author

3. Structured content (as one paragraph or clearly labelled segments):
o Background – Context, rationale, and key problem/issue
o Objectives – Main aim(s) or research questions
o Method – Design, sample, tools, or conceptual approach
o Results – Main findings or expected contributions (even if preliminary)
o Conclusions – Key implications, applications, or future directions

4. Keywords: 3–5 keywords (separated by commas)
Authorship & Ethics
To ensure transparency and fairness:
• One individual may submit only ONE abstract as first author.
• The same individual may be listed as corresponding author on up to three abstracts.
• The presenting author must:
o Ensure that all co-authors have read and approved the abstract and order of authorship.
o Confirm that the work is original and not under review elsewhere in identical form.
Authors are responsible for maintaining academic integrity, including proper citation and avoidance of plagiarism, data fabrication, or falsification.
For studies involving human or animal participants, authors are responsible for obtaining the necessary ethical approvals and following relevant ethical guidelines.
Review, Acceptance & Programme Inclusion
• All abstracts will undergo peer review by the Scientific Committee / Review Panel.
• Possible decisions include:
o Accepted
o Accepted with minor revisions
o Not accepted
The Scientific Committee may also recommend a change in presentation format (e.g., from paper to oral poster) based on content and scheduling.
Only abstracts whose presenting authors complete registration and fee payment by the specified deadline will:
• Appear in the final scientific programme, and
• Be eligible for inclusion in conference publications.
The decision of the Scientific Committee is final and binding. Abstracts that do not follow the guidelines or are clearly outside the scope of the conference may be rejected without detailed review.

Registration Requirement

• Registration is compulsory for all presenting authors.
• The registration fee must be paid on or before 15 November 2025 for:
o Final confirmation of the presentation slot, and
o Inclusion in any conference-related publications.
Details of registration categories, fees, and payment procedures will be available on www.icvmcs.in.
Registration fees are generally non-refundable, except in specific situations explicitly announced by the organizers (e.g., event cancellation or major format changes).

Full Paper Submission & Publications

ICVMCS 2025 offers structured pathways for disseminating high-quality work, subject to independent peer review and publisher policies. Acceptance to present at the conference and eligibility for publication are related but separate processes.

1. Abstract Book (with ISBN)
• All accepted abstracts of registered presenting authors will be compiled in an Abstract Book with ISBN.
• The Abstract Book will be provided in digital format, with print options where feasible.
2. Peer-Reviewed Journals
Based on abstract quality, full paper quality, and thematic fit, selected papers may be recommended for submission to peer-reviewed journals, including partner and collaborating outlets.
Key clarifications:
• Acceptance to present at ICVMCS 2025 does not automatically guarantee journal publication.
• Each journal will conduct its own independent peer-review and take its own editorial decision (accept / revise / reject).
• Article Processing Charges (APCs) or other journal fees, if applicable, are decided by the journal/publisher, not by the conference.
• Such charges are separate from the conference registration fee and are the responsibility of the author(s).
3. Edited Volumes & Potential Scopus-Indexed Publications
The organizers are working with publishing partners to develop edited books and/or thematic volumes, with the intention that appropriate volumes may be submitted for indexing in Scopus or similar databases, where feasible.
Important clarifications:
• Being accepted for presentation at ICVMCS 2025 only makes a paper eligible for consideration in such volumes; it does not guarantee inclusion.
• Final inclusion in any edited book or Scopus-indexed volume depends on:
o Successful completion of double-blind peer review of the full chapter/paper,
o Compliance with the publisher’s technical, ethical, and formatting requirements, and
o The publisher’s final editorial decision and the indexing agency’s decision.
• The indexing status (e.g., Scopus) of any journal, series, or volume is controlled by the publisher and indexing agencies, not by the conference organizers.
• The conference organizers cannot and do not guarantee that any specific publication will be indexed or remain indexed in Scopus or any other database.
• Any APCs / chapter processing fees / publication charges associated with these volumes are separate from conference registration fees and will be communicated separately, if applicable.
The organizers reserve the right to modify, postpone, or cancel planned edited volumes or publication projects if:
• The required number or quality of full papers is not met,
• Publisher requirements or contracts change, or
• Other practical or legal constraints arise.

Important Dates

• Early Bird Abstract Submission Deadline: 22 October 2025
• Final Abstract Submission Deadline: 15 November 2025
• Full Paper Submission Deadline (for publication consideration): 25 November 2025
• Conference Dates: 20–22 November 2025
Early submission is strongly encouraged to allow sufficient time for review and communication.
Policies, Terms & Conditions (Summary)
To avoid misunderstandings, the following key rules and conditions apply:
1. Abstract Submission & Review
o Submission implies that the work is original, ethically conducted, and approved by all co-authors.
o The Scientific Committee’s decisions on acceptance, revisions, and format changes are final and binding.
o Non-compliant abstracts (format, word limit, scope) may be rejected without detailed review.
2. Registration & Programme Inclusion
o Presenting author registration and timely fee payment are mandatory for inclusion in the programme, Abstract Book, and publication pathways.
o Registration fees are non-refundable, except where explicitly stated otherwise by the organizers.
3. Publications & Indexing
o Conference acceptance ≠ automatic publication.
o Journals and publishers independently manage peer review, acceptance, timelines, and fees.
o Indexing (e.g., Scopus) is controlled by publishers and indexing agencies; the conference cannot guarantee indexing.
o Any APCs or publication charges are separate and borne by the author(s).
4. Academic Integrity
o Plagiarism, data fabrication, unethical research practices, or serious violations may lead to rejection or withdrawal of abstracts/papers and, if necessary, notification to relevant institutions.
5. Changes & Force Majeure
o The organizers may change the mode, dates, or schedule of the conference in response to unforeseen circumstances.
o The organizers are not liable for personal expenses, travel, or technical issues arising from such changes.

Queries & Support

For any queries related to abstract submission, full paper guidelines, or publication pathways, please contact:
ICVMCS 2025 Organizing Team Official Email: quest@weavecu.com
You may also connect through the Contact / Helpdesk